Every day, King County generates thousands of records. Keeping track of all this information, and making sure it’s accessible, is a monumental task. Records can be in any format: paper, electronic, audio/video recordings, photographs, magnetic, microfilm, and more – and each has unique storage needs. In addition, depending on the content of the record, it may need to be retained for a few years – or in perpetuity.

King County is celebrating April as Records Management Month. This celebration, established in 2002 by ARMA International, a not-for-profit professional association for records managers and administrators, promotes best practices in records and information management.

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As King County employees, each of us has a duty to properly manage our records. Your four records management responsibilities are to:

• Create records needed to document your work
• Maintain your records so they can be easily retrieved
• Retain your records for the legally required amount of time
• Protect your records from destruction during litigation, active public records requests, audit or investigation.

The professionals of the King County Records Management Program, part of the Department of Executive Services (DES), are here to help you manage your public records throughout their life cycle. They also provide tools for electronic and physical record management, and conduct training on various records management topics.

Think you already know all there is to know about records management? Test your knowledge by taking this short quiz!

This year’s Records Management Month Theme is “Be a Records Management Superhero.”  Unlock your records management superpowers by participating in some of outreach activities hosted by the Records Management Program this month.

For more information about the King County Records Management program, or about Records Management Month, visit our website. You can also email records.management@kingcounty.gov or call 206-477-6889.