Throughout the last several years we’ve seen an ongoing trend of lots of turnover – many employees are retiring or transferring to different positions, and many new employees are coming onboard. These transitions are a great time to be thinking about our important records.

Did you know that there is an Executive Policy that requires that all employees leaving their county positions perform certain steps with their records? Did you know that other people (such as Supervisors) also have certain responsibilities and steps in that process as well?

The good news is that we have resources to help!

1. Manage your records throughout your entire employment – Don’t leave it all to the end and don’t add extra stress at the end of what should be an exciting time for you. Remember that Content Manager (CM) is always available to file your inactive records throughout your employment. Many other resources are also available for managing records in other spaces.
2. Don’t wait until the last minute – If you know you’re leaving your position, take a look at our Exiting Employee Checklist as soon as you can and see where you might need support in those steps. Important: supervisors are responsible for managing the records if the employee has not done so before they leave!
3. Discuss what to do with your supervisor and/or your Records Management Lead.

Supervisors can also learn more about their responsibilities in an 11-minute online training, Records Management for Managers and Supervisors.

For more information, visit the county’s Records Management Program website or contact them at records.management@kingcounty.gov. The Records Management Program, in the Department of Executive Services, provides guidance, resources, and training to all King County employees to assist them with managing King County’s public records according to state and local legal requirements and best practices.