A big part of records management is being mindful about what records we decide to create in the first place. Making good records to begin with is essential to good records management and the Executive’s focus on better government.

Some general tips include:

• Avoid sending unnecessary emails (consider phone calls for messages that do not need to be documented)
• Avoiding saving unnecessary copies (consider using links or shortcuts to existing records, rather than saving additional copies)
• Use descriptive titles and naming conventions (avoid vague and general words)
• Where possible, ensure the records are accessible to others

For more information, visit the County Records and Information Management Program’s website or contact them at records.management@kingcounty.gov. The County Records and Information Management Program (CRIMP), in the Department of Executive Services, provides guidance, resources, and training to all King County employees to assist them with managing King County’s public records according to state and local legal requirements and best practices.