As county employees, we have the option of deciding what subject lines to use for our emails and what file names to use for documents or folders we create. Using consistent naming conventions is one of the most important parts of good records management.

You do not need to reinvent the wheel for your own records; it is best to use the same naming conventions across your workgroup. For more information, reach out to your Records Management Lead. You can view more details in the Folder Structures and Document Naming Conventions guidance for specific considerations. For more information, visit the County Records and Information Management Program’s website or contact them at records.management@kingcounty.gov. The County Records and Information Management Program (CRIMP), in the Department of Executive Services, provides guidance, resources, and training to all King County employees to assist them with managing King County’s public records according to state and local legal requirements and best practices.