Records Management Reminder: Transitory records should be routinely destroyed

As government employees, we are bound by various laws and policies that describe what we need to do with our records. The good news is that many of our records are considered transitory. This means that they do not have retention value and can and should be destroyed as soon as they are no longer needed.

Some examples of transitory records:

  • Accepted meeting notices
  • Out-of-office replies
  • Cherwell ticket notifications
  • Spam
  • Personal / Non-work related records
  • Newsletters you receive (including this one!)
  • Emails you are CC’d on that do not require or result in an action from you
  • External reference material
  • Most drafts
  • Most duplicate copies

Best practice for transitory records:

  • Destroy or delete transitory records as soon as you notice them
  • Where possible, delete them in bulk (for example: sort your Outlook folder by sender/From to locate groups of transitory records)
  • Retain them sparingly
  • But if you want to keep them as reference, store them separately from other records
  • Avoid creating or sending transitory records in the first place

For more information, visit the county’s Records Management Program website or contact them at records.management@kingcounty.gov. The Records Management Program, in the Department of Executive Services, provides guidance, resources, and training to all King County employees to assist them with managing King County’s public records according to state and local legal requirements and best practices.

Fall and winter vaccines: Q&A with Dr. Eric Chow

Crossposted from Public Health Insider

We are going to see more respiratory illnesses in the coming months with kids going back to school, more people working in person, and folks spending more time indoors. COVID-19 already has a head start. This summer we are seeing a wave happening across the country, and King County’s no exception. Here’s the good news: updated vaccines for the 2024-2025 respiratory illness season are starting to arrive in pharmacies and clinics and they’ll soon be widely available. Keeping up to date on vaccinations gives you and your loved ones the best protection for a healthy fall and winter.

We sat down with Dr. Eric Chow, Chief of Communicable Disease Epidemiology & Immunization for Public Health, to learn about the 2024-2025 immunizations for COVID-19, influenza (flu), and respiratory syncytial virus (RSV). Read more.

Onsite King County flu and COVID-19 clinics

King County is making it easy for employees to get protected by offering multiple onsite flu and COVID shot clinics at County worksites. Getting your flu and COVID-19 shots are an important part of protecting your health, your family’s health, and your community’s health. The Centers for Disease Control and Prevention (CDC) recommends that everyone six months and older get a flu shot and COVID-19 shot every year. Flu shots have many important benefits; getting a flu shot can reduce your risk of getting the flu, help protect vulnerable populations, and conserve health care resources.

Each year, King County’s Balanced You arranges onsite flu and COVID-19 shot clinics for employees who work onsite. For more information about locations, times, and how to schedule an appointment, click here.

Executive Constantine proclaims 2024 National Payroll Week

King County Executive Dow Constantine has proclaimed Sept. 2 through Sept. 6 as National Payroll Week, and recognizes the important role of King County’s payroll professionals.

“King County payroll professionals play a key role in maintaining the economic health of the County, in ensuring the economic security of families by carrying out diverse tasks such as processing paychecks, payments to child support, and tax withholding, reporting, and depositing,” Executive Constantine said in the Proclamation.

Read the full proclamation here.

Sustainability and support mark a summer of meaningful advocacy for Department of Public Defense interns

Crossposted from For the Defense

Cecilia Atkins, a rising 3L student at Michigan Law, chose to spend her summer internship at the King County Department of Public Defense (DPD) largely because of Washington’s unique Rule 9 licensure that allows supervised students to speak on the record. At the start of the 10-week program, she took over a handful of cases from a public defender who rotated into felonies from practicing in Seattle Municipal Court.

Although Cecilia had heard from classmates at Michigan who had interned at DPD that she’d have the support from supervisors and non-attorney staff to provide the high-quality representation her clients deserved, taking on more clients than she’d ever represented in a clinic seemed daunting at first. Then, she started meeting the people whose interests she spent the summer working to serve.

“I had so many concerns about telling [my clients] that I’m an intern, but they have been incredibly trusting. I’ve been lucky to work with so many clients who are incredibly kind people.” Read more.

Pictured: DPD’s Rule 9 interns gather outside the Dexter Horton Building in downtown Seattle.

Morgan Stanley emails and workshops are not associated with King County

Recently, several employees have reported receiving emails from Morgan Stanley Wealth Management regarding workshops for public employees. Please be aware, Morgan Stanley is not associated with King County or any of its employee retirement or financial plans.

For security purposes, it is recommended that you do not give out any personal information to anyone you did not first contact, and use caution when using links in an unsolicited email.

You can find more information about King County retirement and financial plans and services here:

If you have additional questions about your benefits or retirement, please contact Benefits, Payroll and Retirement Operations at KC.Benefits@KingCounty.gov or 206-684-1556.

State retirement plan contributions change Sept. 1, 2024

Employer contribution rates for some of the following retirement plans will change on Sept. 1, 2024, as approved by the State Legislature. The state Pension Funding Council adjusts contribution rates, as needed, to fund the retirement benefits earned by members.

You will see the new employer contribution amounts under employer-paid benefits on your paystub beginning Sept. 26, 2024.

More information is available on the Washington State Department of Retirement Systems (DRS) website. If you have any questions about the rate change, please contact DRS at 800-547-6657 or recep@drs.wa.gov.

Protect yourself, your family, and your co-workers 

King County wants employees to be healthy so you can feel good, get the most out of life, and do your best work for the community we serve.

The Centers for Disease Control and Prevention (CDC) recommend that everyone six months and older get a yearly flu vaccine and the most current COVID-19 vaccine.

Each year, King County’s Balanced You arranges onsite flu shot clinics for employees. This year we will also be offering the most current COVID-19 vaccine. The clinics for King County employees are scheduled at various sites around the County from Sept. 19 – Nov. 7, 2024. Stay tuned for more details about locations, times, and how to schedule an appointment.

We encourage employees to get their flu and COVID-19 shots wherever is most convenient for them. Here are some tips for getting your flu and COVID-19 shot through your health plan. Learn more.

KCSO attends annual Skyway Health and Safety Fair

Cross-posted from the King County Sheriff’s Office newsletter.

Last weekend, the King County Sheriff’s Office took great pride in participating in the Annual Skyway Health and Safety Fair alongside various stakeholders and the local community.

This highly anticipated event attracted hundreds of residents from Skyway and nearby areas and was meticulously organized by the dedicated team at Skyway Fire District 20.

The day kicked off with a complimentary pancake breakfast hosted by the fire department, setting a warm and inviting tone for the event. Throughout the day, there was a wide range of engaging and informative activities designed specifically for children, with a strong focus on promoting safety awareness. In addition to the activities, multiple service providers were on hand, offering a wealth of valuable resources and information to the attendees.

Deputies A. Mazur, A. Thomas, and Communications Center Recruiter J. Francisco (not pictured) were actively involved, offering goodies to the children and providing them with the unique opportunity to explore the Bearcat, sparking excitement among the younger participants.

The positive and engaging atmosphere made it a great experience for all who were present, and we are eagerly looking forward to being a part of this event again next year!

King County’s ultimate frisbee team brings employees together

This summer, King County employees formed an ultimate frisbee team for DiscNW’s corporate league (with the team name “zzGrp, KC Ulti”). King County departments represented on the team included Natural Resources and Parks (including players from Water and Land Resources Division, Wastewater Treatment Division, and Parks), Information Technology, Public Health, Executive Services, Prosecuting Attorney’s Office, plus several significant others who consistently showed up as well.

While most other teams in the league came from tech companies that sponsored them, King County’s squad was composed of enthusiastic County employees who covered league costs themselves. Games ran from June through August and were all over the Seattle area, from Ballard to Columbia City, with player experience ranging from total beginners to advanced players with decades of experience.

DiscNW’s corporate league is explicitly geared towards introducing new players to ultimate frisbee, emphasizing safety and learning over scoring and competition. “Having never played ultimate frisbee, I was a little nervous to sign up at first. After the first game, I realized just how much fun it was, and our game days soon became my favorite day of the week. I had so much fun getting to know others at the County and learning why so many people love ultimate frisbee. Can’t wait for next year!” says Beth Mende, Senior Water Quality Manager in DNRP’s Wastewater Treatment Division.

If you are interested in playing next year, contact Alicia Kellogg alkellogg@kingcounty.gov or Iris Lippert ilippert@kingcounty.gov.