Zoom: How to conduct meetings safely 

When conducting virtual meetings, either between King County employees or with the public, it’s critical to follow best practices for cyber safety. Recently, there has been several episodes of public Zoom meetings featuring bad actors, including those who posted objectionable material for all to see.  

To keep our customers safe, KCIT has created an At-Risk Meeting Notifier. This tool searches the public internet for Zoom meeting information and checks the meeting’s security settings. When we find a meeting that looks to be at high risk of being disrupted, we notify the host.  

To avoid such incidents, KCIT security experts strongly recommend following these practices:  

If you would like to make your meeting private, but there is already public information about it:  

  1. Remove or report any public posts about it. 
  2. Delete the previously created meeting and create a new one. 
  3. Enable these security settings for the new meeting:  
  4. Meeting password/passcode  
  5. Waiting room  
  6. Meeting registration  
  7. Send the new meeting information only to people you know.  

If you would like to keep your meeting public:  

  • We strongly recommend converting it to a webinar (here’s how). A webinar will give you control over who participates with video, audio, chat and screen sharing. 

If you do choose to use Zoom:   

  • Always use a password for meeting attendees. Do not bypass this feature.  
  • Use the “Lobby” feature to admit attendees.  
  • Explain expectations of audience conduct at the beginning of the meeting, which are the same expectations of any physical, public meeting. 
  • Only let meeting organizers present their screen.  
  • If objectionable material does get presented publicly, the presenter should quickly remove the person from the Zoom meeting and not readmit them. 

Still have questions about how to securely conduct Zoom meetings? Reach out to the Helpdesk