As King County continues to adapt to the ongoing COVID-19 crisis, county employees are facing unprecedented changes. In particular, much of the county workforce is either adapting to long-term telework or facing space consolidations and office moves. These changes have highlighted the importance that records and information play in our everyday work. All county employees access records and information in order to do their jobs and changes to our work environment can present challenges to accessing that helpful information. 

Luckily the King County Records Management Program provides various resources and services to help agencies that are facing office moves or transitioning to long-term telework. Please contact Records Management for any assistance or questions at Records.Management@kingcounty.gov or 206-477-2679 

Here are several resources for records management. 

• Content Manager – Content Manager is an enterprise content management system that can be used to manage both electronic and physical records from the point of creation. 
• Records Center Storage – The King County Records Center is the county’s official storage location for inactive electronic records. If you have inactive physical records that are within their retention period, you can send them for secure storage for the duration of their retention period.  
• Disposition after Digitization – Are you interested in going paperless and scanning your physical records into a more accessible electronic format? Getting Disposition After Digitization approval allows agencies to manage their physical records in an electronic format, which helps support teleworking employees and space consolidation efforts.  
• Physical Records Toolkit – This toolkit includes various resources for employees facing office moves, and provides tools to help manage physical records.  
• Consultation – The staff of the Records Management Program is always available if you have any questions or scenarios you need advice about.  

Records Management has also developed guidance documents specific to records management and telework:  

• Managing Records While Teleworking 
• Managing Records at Home  

For more information, contact Records Management at Records.Management@kingcounty.gov or 206-477-2679 

As we try to slow the spread of COVID-19, please remember that all Executive Branch employees must wear face coverings over their noses and mouths if they are likely to be in contact with another individual and distancing of six feet is not able to be maintained.   

If an employee has a medical condition that impacts the employee’s ability to wear a mask, they should contact their HR Manager.   The county may not be able to reasonably accommodate a disabled employee’s request that they be exempted from the requirement to wear a mask if the employee works in an environment where social distancing is difficult and/or not wearing a mask creates a risk of exposing others. 

The County has cloth masks available for all employees to use in the workplace. Individuals should use County provided masks or substantially similar masks in the workplace. Bandanas, gaiters, buffs, vented masks and face shields are not permitted substitutes for masks.  

Because it is still important to conserve medical-grade or N95 respirators for health care workers, unless a particular health reason requires it, individuals should use county provided cloth masks or substantially similar masks in the workplace. Cloth face masks must be worn properly in order to avoid contaminating the hands or face of the user. Here is how to properly wear a mask.  

Please see the County’s Guidance for Workforce, Operations, and Customer Service Recovery and Temporary COVID-19 Personnel Policy for full guidance on face masks.