Donating excess time to the Employee Giving Program, deadline tomorrow, November 20 

Every year, many employees find themselves in a “use-it-or-lose-it” situation with their vacation balances. When an employee exceeds the maximum vacation accrual, the balance in excess of the maximum is forfeited on January 8. 

If an employee has accumulated leave that they do not plan on taking, they can choose to give the cash equivalent of that excess time to a nonprofit organization in the King County Employee Giving Program and/or to the COVID-19 Emergency Leave Fund. Both donations can be done in PeopleSoft. 

Click here to make a time donation through the Employee Giving Program to a nonprofit organization, and for more information. The deadline to donate is tomorrow, Nov. 20. 

  • Employees can donate a minimum of 4 hours and a maximum of 40 hours, unless they are in a use-it-or-lose-it position, which is typically more than 480 hours. In this case, employees may give all the excess hours.  
  • Employees can select up to three organizations to receive your donation. 
  • Only vacation and eligible comp time can be donated.  
  • Donated time counts as income for the employee. The time is converted into a check, and the amount after taxes becomes the charitable donation. 
  • Charitable donations are tax deductible to the extent allowed by law. Individual situations vary. Please refer to your tax advisor for tax related questions.  
  • The Prosecutor’s Office has chosen not to participate in this option. 
  • Pledge Forms must be received by November 20, 2020, by email at 
  • Questions about this option can be directed to the Employee Giving Program at or by phone at 206-263-9405. 

Click here to make to make a donation to the COVID-19 Emergency Leave Fund, and for more information. 

  • Comprehensive leave eligible employees in the Executive Branch can donate up to 80 hours of accrued sick leave and 80 hours of accrued vacation time per year. 
  • Donations are distributed to eligible employees who have been affected by COVID-19. 
  • Employees can donate more than 80 hours of leave, but it requires approval of the department director. 
  • The donation counts as income for the receiving employee.  
  • Superior Court and Prosecutor’s Office have chosen not to participate in this program. 
  • Questions about this option can be directed to your department HR representative. 

For more information visit